At GlobalSuite Solutions, we release platform improvements every few weeks. They are not always big announcements: often they are specific changes that remove day-to-day manual work for risk, security, compliance, and business continuity teams.
This Quantum release—the product stage focused on making GlobalSuite® more modern, intelligent, and proactive—brings three new features that share the same idea: fewer manual steps and more actionable information.
Linked external files
Link documents from SharePoint, OneDrive, or Google Drive without duplicating them in GlobalSuite®.
Your brand in the interface
Apply your corporate colours across the entire platform, with contrast validated to WCAG 2.2 AA.
Bulk ERC reports
Export to Word or Excel a complete inventory list or the full scope of a risk analysis.
Document Manager: link files from SharePoint, OneDrive, and Google Drive
The Document Manager now allows you to link external files via their URL. If a document already lives in your corporate repository, you link it and it behaves like a GlobalSuite® document: no uploading a copy and no double maintenance.
Until now, using a document from the customer’s repository in GlobalSuite® meant duplicating it. Over time, that copy and the original drift apart: outdated versions, inconsistencies, and uncertainty about which one is the right one. By linking the file, you keep a single source of truth.
SharePoint
Document libraries and team sites in Microsoft SharePoint.
OneDrive
Personal or team files hosted in Microsoft OneDrive.
Google Drive
Documents and folders in your corporate Google Drive.
Other sources
Any other URL, for repositories or content managers not included in the list.
Supported sources are enabled per company in Settings > General Settings > Document Manager Settings. The new Link external file option appears in the Document Manager New menu for users with document creation permission.
The linked file behaves like a native one
- It integrates into the folder structure and respects GlobalSuite® permissions.
- It participates in document approval and rejection workflows.
- It is associated with evidence, plans, and the rest of the product, just like an uploaded document.
- It shows its source icon and supports tags, favourites, and the recycle bin.
- Its preview and opening take place in a new browser tab.
- It is recorded in the log and included in the company backup.
A single current document
The original stays in the corporate repository and GlobalSuite® points to it. There is nothing to sync.
Governance in GlobalSuite®
Permissions, workflows, and associations are managed in the tool, without relying on the external system’s permissions.
Fewer obsolete versions
Double maintenance disappears and, with it, the risk of working on an old copy.
Your brand in the interface: corporate colour customisation
GlobalSuite® already allowed you to upload your logo. Now you can also adapt the interface colours to your corporate identity, and the platform automatically adjusts text colours to maintain contrast and readability.
Logo and colours are unified in the new Customise tab (Settings > General Settings > Customise). The resulting theme applies across the company’s entire interface: menus, modules, and components.
Define your colours
Primary colour and secondary colour, with a visual picker or hexadecimal value. The logo is configured in the same place.
The rest is derived automatically
The platform automatically assigns hover, focus, selected, menu text, and CTA colours based on the base colours.
Check contrast
Real-time WCAG 2.2 AA accessibility validation, with a Fix action that adjusts combinations that do not comply.
Preview and save
Real-time component preview before saving, with Save brand and Restore default colours always at hand.
Customising the interface should not come at the cost of readability. That is why contrast calculation is automatic and validated against WCAG 2.2 AA: each company configures its visual identity from within the product itself, with no custom development and without leaving illegible text along the way.
Complete Elements, Risks, and Controls reports
Elements, Risks, and Controls reports are no longer limited to a single item. Now you can export all visible information in one go from the Inventory and Risk Analysis lists, with the full scope of an analysis and keeping the same fields and variables you already had configured.
Before
- One report per item, downloaded one by one.
- Manually consolidating an analysis scope outside the tool.
- Repeating the same work every time the inventory changed.
- No Excel output to work with the data afterwards.
Now
- A single report with all items in the list or analysis.
- Full risk analysis scope in a single export.
- Reusable templates, configured once in Settings.
- Output in Word and Excel, depending on what you need to do next.
In Settings > Templates > Reports, the Download template option includes predefined Word and Excel templates for the Elements, Risks, and Controls list and for those exceeding the NRA. You download the base, adjust headers and variables to your format, and upload it again: there is no need to build the document from scratch.
What each role gains
The three new features touch different points of day-to-day work. Here is what changes depending on how you look at the platform:
Policies and evidence without loose copies
You link documents that already live in the corporate repository and stop maintaining uncontrolled duplicates.
The scope report, in one export
You download all the information from a complete analysis in Word, without assembling the document by combining item-by-item downloads.
The short list to prioritise
You export to Excel what exceeds the NRA and work the treatment plan on data, not on screenshots.
Evidence that stands on its own
A single current document, with its source visible and its record in the log. Fewer questions about which version was reviewed.
Configuration without development
You enable supported sources per company and define the visual theme from within the product, without requesting customisations.
A tool that feels like your own
The platform appears with the company’s colours and logo, which helps the team’s internal adoption.
What changes in your day-to-day
Without going into configuration, here is how the difference shows up in situations that repeat every week:
| Situation | Before | Now |
|---|---|---|
| An approved procedure lives in SharePoint | You uploaded a copy to GlobalSuite® and maintained both. | You link it once and the original remains the only current version. |
| The document version changes in the repository | You had to remember to upload it again to the tool. | There is nothing to do: the link always points to the current document. |
| You need to prepare the report for a risk analysis | One report per item and manual consolidation outside the tool. | A single export with the full scope, in Word or Excel. |
| You need the data in a spreadsheet | There was no Excel output: it was copied manually. | You export the list to Excel and work directly on it. |
| A new user joins the platform | A generic interface that did not look like their other tools. | Your company’s colours and logo from the first login. |
Quantum’s evolution continues
GlobalSuite® is a living platform: each release incorporates improvements, new features, and new areas based on what more than 2,000 organisations in over 30 countries ask of us. You do not get a closed product; you get a solution that evolves with your organisation and the market.
Frequently asked questions
If I link an external file, do I depend on SharePoint or Google Drive permissions?
Document governance within the tool—permissions, approval workflows, associations to evidence and plans—is managed in GlobalSuite®. The file continues to live in your corporate repository, which maintains its own access control at the moment it is opened.
Which sources can I link, and who enables them?
Microsoft SharePoint, Microsoft OneDrive, Google Drive, and Other (free URL, for any other repository or content manager). Supported sources are configured per company in Settings > General Settings > Document Manager Settings, and the linking option only appears for users with document creation permission.
Can corporate colours make text illegible?
No. WCAG 2.2 AA validation is real time, and the Fix action automatically adjusts combinations that do not meet contrast requirements. You also have a preview before saving and the option to restore default colours.
Do I need to redo my current report templates?
No. Templates for bulk export keep the same fields and variables you already used in single-item reports. You can keep using the ones you have and add the new ones whenever you want to export a full list.
What is the NRA, and why is there a specific template?
The NRA is the Acceptable Risk Level defined by your organisation. The exceed NRA template exports only the elements, risks, and controls that are above that threshold: the short list on which a treatment decision must be made.
How do I access these new features?
The improvements are deployed on the platform. The availability of each feature depends on the licensing level contracted and your company’s configuration. If you have any questions, contact our team and we will advise you with no obligation.
Shall we show you these new features on your own GRC?
In a personalised demo, we will show you how they would fit into your organisation: which areas to cover first, what manual work disappears, and what return to expect.
Request a demo
